How to Gain Access to that Executive You Simply Must See

To get in the door in new accounts at the executive level, you must first establish your value with the executive. There in lies the challenge. If you haven't spoken to the executive, how can you possibly establish value? Follow these three critical steps and you will demonstrate value in meeting with you and get your appointment.

1. Do your homework

Yes, we've all heard it before. Do research before placing the first call to get in the door. But it's what you are looking for that will give you the data you need to establish your value. Look for:

• Possible business needs - what might be going on in their organization that could lead them to need your offering?
• Top strategic initiatives - what initiatives is the company investing in? What would your target executive's responsibility be in achieving those initiatives and how can you help?

Find this information in all the places you have looked before: company web site, business information sites, on-line and printed periodicals, Google search on the executive's name, etc. Read for possible business needs or strategic initiatives you can discuss in your first call, then craft a message that demonstrates the value you will bring including:

1. The possible business need or strategic initiative you have identified
2. How you have helped other companies with similar needs or initiatives
   
3. Briefly, how you think you might be able to assist
   
4. Meeting request

2. Respect the Gatekeeper

Often you are lucky enough to reach a "gatekeeper" assistant taking the executive's calls. This "gatekeeper" is your ally in your efforts to schedule an appointment. Use your value proposition with him. This is the second step in establishing your credibility with the executive.

If the assistant believes you can provide value to the executive he will let you schedule time to speak with the executive. After using your value proposition, ask if it would be possible to schedule 20 minutes on the executive's calendar, acknowledging that you recognize the assistant will need to verify the meeting with the executive. At the same time, ask to leave a personal voicemail for the executive stating your value proposition and why you're on their schedule, allowing the executive to hear the value you can bring.

By sharing knowledge with gatekeepers, and affording them the respect they deserve, they can speed your efforts in meeting with executives.

3. Use Outlook as a Tool

Many executives do not have an assistant and you will reach voicemail when you call. Cold calling today requires an average of 9 calls before the contact will return your call. To speed the process, and demonstrate your professionalism, credibility, and value use Microsoft Outlook to schedule a 20-30 minute meeting with the executive. Many companies use Outlook, or understand an Outlook calendar request email.

In your initial voicemail, alert the executive that you will be sending two calendar invitation options "in the event that is an easier way to respond". If you have established your value and hit on possible business needs or a strategic initiative of importance, the executive will accept your invitation, or suggest an alternative time.

How do you get email addresses without a referral?

• Ask the main receptionist
• Check the company's website to see if it is listed
• Check the company's website for clues to email formatting conventions and guess

By taking these three critical steps you can improve your odds of establishing the value required to gain access to an executive.